Administrative Reminders For BVA’s 71st Gathering
Pursuant to the provisions of Section 3b of Article IX (National Convention) of the BVA National Bylaws, all members of the Blinded Veterans Association in good standing are hereby notified that the BVA 71st National Convention will be held at the Hilton Milwaukee City Center Hotel and the Milwaukee Convention Center, 509 West Wisconsin Avenue, Milwaukee, Wisconsin 53203. The official dates of the convention are Monday, August 22, through Friday, August 26, 2016.
Periodic updates regarding the convention will be posted regularly to the Convention page on the BVA website, bva.org/convention.
National Headquarters will host the 71st National Convention.
In compliance with Section 2c of Article IX, the proxy form must be completed and returned to BVA National Headquarters (Attn: Administrative Director). To be considered valid, the envelope containing the form must be postmarked no later than 21 days before the opening date of the convention. The due date is therefore August 1, 2016.
Good Standing Requirements
Article XIV of the BVA National Bylaws outlines the criteria by which regional groups are deemed in good standing for national conventions. Groups must accordingly accomplish the following:
- Meet at least once during the BVA Fiscal Year July 1-June 30 and submit a copy of the minutes to national headquarters within 60 days of such meetings (Section 13a).
- Submit an annual financial statement to the Administrative Director on forms provided for that purpose no later than September 30 (three months following the end of Fiscal Year 2016).
Regional group officers should review the status of their groups to ensure that the aforementioned requirements have been met. Doing so will ensure that all BVA delegations are appropriately seated at the convention.
Delegates, Alternates, Credentials Forms
Article XIV of the BVA National Bylaws specifies that all regional groups intending to send a delegate to Milwaukee must also hold a meeting to elect and instruct the individual.
Groups need to inform all of their members in good standing, in writing, of the date, time, location, and purpose of the meeting no later than July 13, 2016. Notice of the meeting must be distributed to the regional group members no less than ten days prior to the regional group meeting.
A copy of the notice must be forwarded to BVA National Headquarters at the same time the notice is distributed to the members. Failure to do so will render the group’s delegation unable to receive seating at the convention.
A set of official BVA credentials forms was mailed in triplicate on light blue paper to all regional group officers on April 15. The credentials must also be completed in triplicate, which includes a signature and dating of the signature by both the regional group president and regional group secretary. One copy should be provided to the elected delegate. A second copy must be mailed to BVA National Headquarters and postmarked no later than August 1, 2016. A third copy should be placed in the regional group files.
Regional groups must also elect alternate delegates to the national convention at the same meeting. In addition, each regional group to be represented should elect a representative to the Bylaws and Resolutions Committee. The representative’s name should be placed in the appropriate blank at the bottom of the second page of the credentials form.